Improve your productivity with Pomodoro Technique

Improve your productivity with Pomodoro Technique
Were you distracted and interrupted by the phone, email, Facebook, social networks, etc when doing a task? Do you feel tired or lose motivation when doing a task continuously for a long time? Have your tasks been delayed and become a plan for the future? If you answered Yes to any of them, you need the Pomodoro technique.
Created:

The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s.

Cirillo was easily distracted and unable to focus when studying at Guido Carli International University (a business school in Rome - Italy), so he decided to give himself a challenge: study without interruption for 10 minutes. He used a tomato-shaped kitchen timer to keep track.

A few years later, he used the timer in his job as a software developer for a European bank and found it strengthened his productivity. He named his system the Pomodoro Technique, after the Italian word for tomato (he used a tomato-shaped timer).

Through years of observations and measurements, Cirillo found the 25-minute work session maximized attention and minimized the chance of interruption.

This article is only my experience when using the Pomodoro Technique. You should read Cirillo's website for more information.


 

The Pomodoro Technique

First, you need to define the tasks that must be completed. Then you do as the table below:

1

2

3

4

Set the timer to 25 minutes.

Work on the task until the timer rings.

Take a short 5 minute break.

Take a long 15-30 minute break.

Repeat 4 times

1

Set the timer to 25 minutes.

Repeat 4 times

2

Work on the task until the timer rings.

3

Take a short 5 minute break.

4

Take a long 15-30 minute break.

Note:

  • During break time you can breathe, meditate, drink a cup of coffee, take a short walk or do something else to relax, not doing anything related to work. You also need to give your eyes a rest! Please DO NOT force them to check messages, emails, or play games on your phone while relaxing. Be relaxed! Your brain will use this time to assimilate new information and rest before the next round.
  • You can buy tomato clocks using the Pomodoro Technique on e-commerce sites. You can also use some websites or software on your phone or your Desktop or install some browser extensions. Depending on your purpose and budget, you can choose the suitable one. I use the Pomodoro Technique on my website https://vulehuan.com/en/pomodoro

The Pomodoro Technique is an effective, simple method of managing your time. It's so simple that you don't think it's productive, but see what the Pomodoro Technique does:

  • Handle interruptions
    • No more mistakes due to lack of concentration.
    • No more wrong estimates, rework, stress and overtime.
  • Reduce the length and number of meetings
    • No more long, exhausting, and useless meetings.
  • Reduce estimation errors
    • learn to simplify and organize tasks
    • No more wrong estimates on complex, undefined, and uncertain tasks.
  • Improve motivation by improving the content of work
    • learn to understand the effort a task will take, reduce the complexity of tasks that need doing, organize your time
    • No more lack of confidence, lack of responsibility, and lack of trust between team members.
  • Transform time from being an enemy to being an ally in order to achieve your goals
    • take regular breaks, learn to observe yourself and your team, and improve your work process
    • No more work under pressure.
    • No more tensions between team members.
    • No more fear of being accountable.
  • Meet deadlines without time pressure
    • learn to transform a complex goal into a series of simpler goals to be reached and hence increase your motivation, the precision of the estimates, and the probability of final success
    • No more missed deadlines and costly delays.
  • Share with your team members the same point of view about what to do
    • No more doubts about what to do, who has to do what, and when something will be done.
  • Create an effective team timetable to reach multiple goals, handle unplanned events, tasks, emergencies, and change
    • No more bottlenecks and interruptions.
    • No more friction between team members.
  • Reduce the complexity of your goals and the relative uncertainty of reaching them
    • by learning to transform deeply nested hierarchies of tasks into linear task lists: task lists without dangerous bottlenecks and interdependencies between tasks
    • No more complex, unmanageable, and unreachable goals.
  • Optimize the interaction between team members needed to complete tasks
    • no communication overflow
    • No more thousands of instant messages, emails, and calls interrupting your workflow.

And time has proven the effectiveness of the Pomodoro Technique. People in many countries applied it. Is it suitable for you? Try https://vulehuan.com/en/pomodoro!

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